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To create a modern Secretariat with efficient administration and coordination, there are various steps and measures that can be taken. Here are some suggestions:

1. Leverage technology: Leverage modern technologies such as digital calendars, project management tools, email management software and other digital solutions to make management and coordination easier. Automate repetitive tasks and use digital communication tools to work more efficiently.

2. Effective communication: Ensure that communication in the secretariat is clear and effective. Use clear and concise language in emails, phone calls and other forms of communication. Hold regular meetings to share information and coordinate tasks.

3. Time Management: Manage your time effectively to set priorities and meet deadlines. Use time management techniques like the Pomodoro Technique or the Eisenhower Matrix to prioritize your tasks and organize your time wisely.

4. Organization: Keep your workspace and documents organized. Use folders, labels, and other tools to make documents and information easily accessible. Create an efficient filing system for electronic documents.

5. Multitasking: Learn to handle multiple tasks at the same time without compromising the quality of your work. Prioritize tasks and identify ways to combine or work on tasks in parallel to save time.

6. Flexibility: Be flexible and adaptable to quickly changing needs and priorities. Be prepared to delegate or reschedule tasks as new information or priorities arise.

7. Teamwork: Work closely with other members of the team and coordinate tasks and projects. Share information and resources to increase efficiency and productivity across the entire team.

8. Continuing Education: Stay up to date on new technologies, tools and methods that can help you improve your administrative and coordination skills. Take part in training, seminars or online courses to further develop your skills.

By implementing these measures, you can create a modern secretariat that works efficiently and enables effective management and coordination.